tv [untitled] January 8, 2013 11:00pm-11:30pm PST
keeps going. and we also had donald olivier from the department of environment come and talk a little bit about his organization's interest and some of the work they've done currently with the puc on helping with outreach. so, that is -- that was something that we did that was great. and the minutes, the draft minutes you have, it's also on the website. as far as our membership, we are currently at 15 of 17 members seated, and i would love to thank supervisor kim for her recent appointment of nella manuel who is our 15th member. we have two vacant seats currently. if anyone knows anyone who would like to be on the citizens advisory committee in supervisor farrell's district, please send them his way. also, we need a large water user that mayor lee appoints.
i'll be putting together a report the past year, what we did forward looking and what we'll be working on in 2013. and if anyone has anything that they would like to see us give input that would be helpful for the commission, i'd loch to know that either now or any kind of correspondence. * love to know that thank you. >> thank you for your service. we're on to the consent calendar. >> excuse me. >> yes. i'm sorry. >> mr. jones, i had a thought for you. may i have your number? >> my phone number? 415-7 86-22 1 -- >> 22 -- >> i'm getting -- you might want to write it down. >> okay. [laughter] >> i have a lot of people calling me. my e-mail is on -- >> i think you should both
write it down and give it to march lee. >> i'm sorry, we're friends. [laughter] >> all right. we're going to go to the consent calendar. just write it out and she'll give it to the commissioner. >> my e-mail is on the website. one of the things that i'm very grateful to jean wallace walsh [speaker not understood]. there is a strong effort to publicize the cac on the website. and my e-mail is on the website so anyone can reach me there. they've done a very nice job helping to give us a little bit more visibility and ways for the community to approach us with ideas and problems and issues. >> all right, thank you very much. consent calendar. is there a -- i think there are some comments on the consend calendar and i don't know -- i understand the item commissioner courtney is going to move. >> shall we begin?
>> i'll recognize him to do that. >> yeah, i'd like to make a request that we remove from the agenda item 9h, pending approval of a modification. and there are copies for the public if anyone is interested. >> i don't want to remove any other items. i know dr. jackson wanted to make a comment on item 9a. is that correct? yes. >> why don't we make the comment while we're considering the consent item as a whole rather than removing an item. >> does it need to be read into the record? i'll read the item. consent calendar item 9, 9a through 9j consent -- >> go ahead. >> all matter listed hereunder constitute a consent calendar, are considered to be routine by the san francisco public utilities commission, and will be acted upon by a single vote of the commission. there will be no separate discussion of these items unless a member of the commission or the public so requests, in which event the matter will be removed from the calendar and considered as a separate item.
>> dr. jackson. i didn't hear too well. you were saying you were removing this? >> i prefer not to. but i did not want to prevent you from making comments on it. well, i'm glad it's being removed. >> you want it removed? yes. >> is there a motion by a member of the committee? i don't want it removed, but if someone else does, that's their option. all right. >> aren't they allow today do that? are you going to put it over to another time? >> no, no, i don't want to do that. >> just to be clear, in removing it from consent, that's essentially what you're doing by allowing someone to testify on an individual item. but then you're going to call it. you're not removing it from the calendar. you're going to call it and vote on it -- >> correct. >> all right. >> motion -- >> i move to remove it from --
>> mr. courtney, without objection, that will be the order. all right, dr. jackson, now you can legally speak. thank you. when i saw this on the calendar, and i read a, i would like -- if staff is here, you have in front of you, i think it's the thier group, who is that? i just wanted information as to who this group is if needed for community and outreach services. who are these people? who are the groups? >> so, holley thier who is out in the audience, he du a lot of the project labor agreement and also help with the small businesses in the region. so, she has been involved in a lot of contracts with the puc. * so, she provides a lot of services, especially in the region. then another question, since i don't know who she is. in the discussion that has been going on, the problems that
dealing about the jobs, you know, the contracts and things, and i mentioned this previously. it's a sad situation that this, as large as this city is and concern that goes on in the city that there is not one city department that has a state certified or federal certified compliance officer to make sure that the contractors are doing what they're supposed to do. so, and i have brought this -- been bringing this up for the last two years prior to we having local hiring here in san francisco. and this is one of the reasons why people have been skirting because people are turning their heads while contractors get these contracts and they don't do the job that they're supposed to for the citizens of san francisco. well, i want to just thank you -- >> thank you. and i'm sure ms. thier who heard exactly what you said will be outreaching to you. well, good. [laughter]
>> all right. any other items that wish to be removed by the commission? before we move for a vote on the consent calendar as a whole? on this item as well? >> 9a. >> 9a. robert woods again. i'm looking at this and when i look at the possibilities of this contract and the community, nobody in the community is nowhere near in this, in this procedure. and even though it's only 49,000, but here is something, we're talking about outreach in the community and we are -- basically, when you look at what the city is doing, bayview hunters point district 10 is
basically is our last hoorah and the community is not being asked or being considered because you're going to be coming into our community and we are not a part of this, and that's why we -- this is what we're crying about. parity, give us an opportunity to participate. that's all we ask. give us an opportunity to participate, and this is participation. thank you. >> can i just clarify something? so, this is part of three contracts? one was james mc gee, he's african-american firm. his contract was modified. also we had ms link 2000 which is an hispanic firm as well, and they got the same modification.
so, it's part of, you know, all three that we went out with an rfp out sometime ago. so, i just wanted to fill that and put it in context. >> all right. any other comments? all right. item -- we have removed item a and item h from the agenda. so, that leaves the remainder of the consent calendar which i would entertain a motion. >> so moved. >> second. >> so moved and second, senator vietor. [laughter] >> procedural problem. all right. those in favor signify by saying aye. >> aye. >> opposed? all right, the motion carries. item 9a, is there a motion? >> so moved. >> so moved by commissioner caen. >> second. >> second by courtney. signify by saying aye. >> yee. aye. >> opposed? that item carries. item h, you had a comment? >> yes. there is a substitute resolution that is available to you and to the public.
* commissioner caen if you could move the staff recommended corrections -- >> where are they? >> to the agenda item? they were -- >> okay. >> i don't think you have to read them into the record. you just need to move -- >> here it is. thank you. >> i have a substitute motion before me. i would like to propose the following change. it's about authorization for our general manager. and the additional whereas reads as follows. if a potential contract modification is under consideration that would increase the contract duration for 09 consecutive calendar days. to complete the additional contract work and address delays, potentially caused by the contractor, increasing the total contract duration to up to 720 consecutive calendar days depending upon the determination of responsibility for the delays and subject to the general manager subsequent approval of a modification to the contract. and that's the additional amendment that i'm proposing. so, that's my motion. >> all right. is there a second? >> second. >> second. moved and seconded. discussion?
if you want to add anything, noreen? >> no. there is the related change to the result. * clause. i didn't know from was any public comment is all. >> i was getting to that. that's quite all right. i'm used to the beautiful ladies running the meeting. all right. [laughter] >> any public comment? all right. there being none, is there a motion to approve? >> so moved. >> so moved by commissioner vietor. seconded by mr. courtney. all those in favor signify by saying aye. >> aye. >> those opposed? all right, the motion carries. and that brings us to -- >> item 10. >> yes, item 10. >> mr. president? >> yes. >> [speaker not understood]. we had communications before i knew t. i have a comment on ongoing calendar. >> sure. >> i did not see any mention of
a discussion on our disposable real estate. the only item i saw was a yearly report on real estate. so, somebody please correct me that it is there. mr. harlan? >> i'm sorry, commissioner, whats was the question? >> the question was i failed to see our discussion time for the disposal of our real estate. >> okay. >> and that is an oversight on my part, i apologize. i'll make sure it gets on the advanced calendar and we have it in the next meeting or two. >> thank you. >> all right. commissioner vietor. >> i had an item under commission business, item number 6. just a quick item on the lake merced meeting in the community that we were going to calendar. and just want to find out if there is progress made and if
we have a date set for that. >> ka canoes will be provided? >> [speaker not understood]. we have not set a date for that e. we have been trying to set a meeting with management for rec and park the next week or so. we can actually set a date and set an agenda for that. >> so, if you could please by our next meeting have a date, couple of proposed dates for us to review, that would be great. thank you. >> great. any other comments on that? all right. item number 10. >> item 10, approve amendment no. 1 to agreement cs-968, environmental analysis services for the upper alameda creek filter gallery project, with environmental science associates to provide environmental analysis services and permitting support; and authorize the general manager to execute this amendment with a time extension of six years, for a total agreement of duration of eight years, 10 months. >> [speaker not understood]. good afternoon, commissioners. tm kelly. this project, the alameda
creek, per alameda creek filter gallery project is located in [speaker not understood] on alameda creek. it is to recapture water that is released for fisheries, habitat enhancement from the calaveras dam. the project started in january 2010, then it was placed on hold for -- since november 2011, basically two years. and now we are ready, almost ready. the planning has been going on to plan the project and we're almost ready to start environmental review again, but we don't have enough time. so, therefore, we're asking for a three-year, five-month extension. there was a slight error in the agenda item under amendment number 1.
if you look at that, it says extension by sick years. >> yes. >> but that's wrong. it's actually three years and five months. * six and apologies for that. so, the total duration would be six years and three months. we're not asking for additional funds. the consultant is ready to restart the work and we're looking for your approval. >> why does it take so long? >> well, because it was on hold. >> ah, that's right. >> we had to stop work. it made sense to stop work so that we're not charging and not wasting time and money. in the meantime we're going to plan a better project. >> i'd like to move this forward with all due haste. >> all due haste, thank you. >> second. >> is there a eked all those signify by saying aye. >> aye. >> opposed?
>> thank you very much. >> it is carried. item number 11. >> item 11, approve an increase in the construction contract cost contingency for contract hh-953, tesla portal protection, in the amount of $519,366, and an increase in the contract duration of up to 195 consecutive calendar days. authorize the general manager to approve future modifications to the contract, for a total revised contract amount of up to $3,555,366 and for a total revised contract duration up to 459 consecutive calendar days. >> [speaker not understood]. >> good afternoon, julie labonte. pretty straightforward item. be happy to answer any questions. >> any questions? is there a motion sf >> so moved. >> moved by senator -- >> senator. [laughter] >> commissioner caen. not my day today. >> seconded by senator moran. >> ah, the ambitionses. all those in favor signify by saying aye. >> aye.
>> opposed? motion is carried. public comment on matters to be discussed in closed session. public comments on closed session matters. all right, there being none, we'll have to entertain a motion to assert attorney/client privilege. >> so moved. >> seconded? >> second. >> moved and seconded. all those in favor signify by saying aye. >> aye. >> all those opposed? the motion is carried. >> closed session item number 14, conference with legal counsel pursuant to california government code section 54956.9 (a) and san francisco administrative code section 67.10(d). item 15, conference with legal co >> i move not to disclose. >> second by commissioner caen. signify by saying aye. >> aye. >> all those opposed? motion carries. other new business? we're adjourned.
scheduling conflict and will not be present today. director lloyd? >> present. >> director metcalf? >> present. >> director reiskin. >> present. >> vice-chair ortiz? >> present. >> and chair kim? >> present. >> madame chair you have a quorum. >> thank you. do you have any communications this morning? >> none that i'm aware of. >> is there any new or old business from the board of directors? seeing none let's move on to the executive director's report. >> good morning everyone. i would like to begin my report this morning on this last board meeting of the year by dedicating our board meeting in the memory of mike nevin, who recently left us. mike was one of our founding board members way back when we created the transbay joint powers authority and was very supportive over the years. he served as our first chairperson and was there with us in the initial years of moving the project forward. mike was a member of the
caltrain board of directors and also a former san mateo county supervisor, mayor of daly city and san francisco police inspector and not only served on our board, but numerous other regional transportation boards and we'll always be appreciative to mike for all of his work in the area of transportation, as well as his commitment for those in need. we extend our sympathies to mike and his family. i would also like to thank director reiskin, because a few board meetings ago director reiskin suspected that suggested that we look into that and found it's viable and could save us money and we modeled after the department of public works and caltrans regulations, allowing for savings during the bid submission and bidders will be encouraged to submit their
value engineering proposals that will decrease the bid price, construction cost and if a proposal is accepted the savings attributable to that value engineering proposed are subtracted from the bidder's bid price making their bid price more competitive and improving the likelihood of approval of the work. we'll realize 100% of the savings with the bidders value engineering proposal. during construction trade subcontractors will be encouraged to submit these proposals and after deducting costs incurred in the proposal, a trade subcontractor in the tjpa will share a 50/50 basis a shared savings. so thank you director for that suggestion and we'll implement that moving forward. >> great. >> now i would like to ask sarah to present our quarterly financial reports. >> good morning directors. these are your standard quarterly reports begining with
a budget to actual report for the 1st quarter of this fiscal year. and indicating that everything is within budget so far. a contract status report showing dbe participation and amounts authorized and spent on each contract and at this point, we are at -- through the federal fiscal year period that we're in we're at 14% dbe awarded and 21% sbe actual. the third report is our investment and earnings interest report and we continue to earn interest in our participation in the city treasurer's pool. we have a small amount of u.s. treasury notes in our trust account with landfill proceeds and we continue to have an interest-free bank account, so that we don't pay fees for the most part on the bank account. the fourth report is the
inception to-date. i am happy to answer questions from directors. >> any questions from directors? >> i just want to commend you all on the safety performance under this construction contract. it is pretty heavy, significant, complex work and the fact that you have continued to go through without issue. i don't know how much is attributable to being a jpla, but it's really phenomenal. it's a good model for everyone. one question on the financial report. where is the contingency for the overall project contingency tract and where would we be able to see that? >> we could start bringing you a report that shows the overall project budget. this is just the fiscal year budget. so it's just a slice
of our best estimate of the overall capital budget that we anticipated to spend in this fiscal year. we don't budget for contingency. there is contingency built into each line item, so we have looked at our cash flow, what we plan to spend on engineering and design, for instance and built in a contingency amount to come up with the budget amount we brought to you for approval. but we don't have contingency as a separate line item in the fiscal budget. >> there is a small reserve item, but what i didn't see and i didn't see it, i don't think, in the project report that we're going to see later either. where that contingency is and relative to how it's been drawn-down. >> we can definitely bring a report that shows that, but again, that is overall project budget. so this inception to-date is showing expenditures and revenues and if we're using
contingency, it would be -- it would have been converted into a particular expenditure. so it would be engineering and design or construction or what not. it wouldn't be -- we wouldn't spend it as contingency. >> right. >> we would have transfered it to another line item and spent it. >> if there is a way to get visibility on how it gets drawn-down, that would be helpful. >> no problem. >> thank you. >> great. and now directors, we have our last presentation of the year on our quarterly project labor agreement report by bob beck. >> thank you, board members. bob beck with tjpa to give an update on the pla progress in the last quarter. last month we had our quarterly meeting with the trade unions. so this represents now one full-year since we first approved the pla.
and we had updates on upcoming trade packages to make sure that the unions are informed of work that is coming down the pipeline. sorry, wrong mic. as well as reports on the progress that webcor has made in working with the veterans organizations in the bay area and we'll have ted wang from webcor come up and speak to that in a few minutes. as well as the work as the unions have done with tech 21 and local schools. so there has been a lot of good progress made on that front and there continues to be no work shortage issues or other impediments to our project. and we had no reportable incidents in safety in the last month. in terms of trade packages as you know at the last board meeting or the october board
meeting we awarded the substructure package. $120 million on that package and the slide says the bids are due january 10th. we do through the question from bidders process have requests to extend that bid date and we're evaluating those as we speak. so that is likely to be that -- that date is likely to be changed to give bidders additional time to prepare their submittals. >> how many prospective bidders are there? >> what is that? >> how many prospective bidders are there? >> five. >> that is great. >> in terms of working with the schools, we're having communication and preparation for this summer's program. there is a new coordinator, or new coordinators with the san francisco unified school district. and the school district is in the process of identifying
potential candidates that they will refer to tjpa and other employers. i mentioned that our interns in the past have had a great deal of success working on our project and have been very positive experience for them, preparing for college and moving into other activities. and we were featured by the national academy foundation in two of their recent publications, and the brochure you see three of our interns from the summer of 2011 with their mentors from the tjpa and project control staff. so we had very positive feedback from national academy foundation looking to tjpa as a model for the internship programs that we have been participating with in san francisco unified. i will ask ted to come up and
talk about his efforts on the veterans program. i'm sorry, one more slide on the efforts of the unions reported at our last board meetings with their efforts with san francisco unified. the carpenter's union is certifying the tech 21 program as a pre-apprenticeship program. and the building trades council is looking at other trades that may be able to certify pre-apprenticeship programs as well. so that is really good news and with that i will ask ted to come up. >> hi my name is ted wong with webcor obayashi. we had two engineers being guest lectures at the tno